With new general ledger accounting, every company can define the elements or objects to be used for reporting, such as a balance sheet or a profit and loss statement. The segment is often chosen as the element. True False.
The Segment field or characteristic is a new standard account assignment object, which is available from SAP ERP Solution onward (in FI) in order to create evaluations for objects and entities below the company code level. False True.
Alternative account assignment already used (in practice), which are still available: Profit Center Business Area Profitability segment of CO-PA User defined filed Cost Center.
You can use segments to meet the segment reporting requirements of international accounting principles (IFRS/US-GAAP). The Business area or Profit center objects can be used as alternatives. False True.
Extract from IFRS 8: BUSINESS SEGMENTS A segment is a part of a company carries out business activities that generate revenues and for which expenses can be incurred (including revenues and expenses in connection with transactions between areas of the same company). A segment is a part of a company whose operating profits are regularly inspected by the main decision-maker of the company with regard to decisions about the allocation of resources to this segment and the evaluation of its profitability. A segment is a part of a company for which there is corresponding financial information. Profit Center and Business Area can not be used as alternative to Segments.
You can not save a segment in the master data of a profit center. When you post to a profit center, the segment is not posted automatically. Segment posting, takes place even if a profit center does not have a segment. False True.
As mentioned in SAP Note 1035140, the following principles apply to profit centers: The use of segments is only officially approved by SAP if they are used simultaneously with profit centers. Segments can only be derived automatically using profit centers. In many business cases, particularly in logistics, you cannot enter segments manually. Various standard interfaces do not support segments.
New General Ledger Accounting with document splitting provides the following options: Manual entry BAdIimplementation (FAGL_DERIVE_SEGMENT) Definition of substitution rules Assignment of standard accounts.
Profit Center Accounting has its origins in Controlling. However, due to its increased significance in external accounting, it has become a part of Financial Accounting. Management needs to decide whether to use Profit Center Accounting for internal or external accounting. True False.
The new Reorganization of Segments functionality enables and assists you in the execution of segment re-assignments.With segment reorganization, you can also execute a merge of segments.The following job roles are involved in the reorganization process: The reorganization manager (or example the chief accountant or the central controller). The object (list) owner (for example the FI or CO accountant). Profit Center Master Data can effect functionality of Segment.
Customer and vendor account master records have segments at the following levels: Client level: Contains general data that can be accessed throughout the organization. Company code: Contains company code-specific data. Any company that wishes to do business with a specific customer or vendor has to create a company code segment for this customer or vendor. Company Data: Data entered at this level available for Group of Companies.
Since the sales and distribution department interacts with customers, it requires specific data about all of your customers. For this reason, you do not need to create a sales area segment for each customer. False True.
A purchasing organization needs to create a purchasing organization segment before it can conduct any business with a vendor. The purchasing organization segment contains data specific to the purchasing organization. False True.
A customer account comprises the following three segments: General data at the client level Purchase area segment Company code segment Sales area segment.
A vendor account comprises the following three segments: Company code segment Purchasing organization segment Sales area segment General data at the client level.
The account number is assigned to a vendor at the client level. This ensures that a vendor has the same account number for all company codes and purchasing organizations. True False.
The SAP ERP system offers two possibilities for maintaining customer master records. Organizational requirements will determine which function you use. In the first option, the data records for all areas can be maintained centrally. In the second option, the data records for Financial Accounting and Sales and Distribution can be maintained separately. True False.
When implementing both Accounts Receivable and Sales and Distribution, members of both the teams are not required to work together. This will help them decide how to configure customer master records and who will own the responsibility for maintaining customer master records. True False.
When implementing Accounts Payable and Materials Management, members from both the implementation teams must work together. This collective effort will help them decide how to configure vendor master records and resolve who will own the responsibility for the maintenance of vendor master records. False True.
Create customer or vendor master records centrally to ensure that they are set up correctly.There are instances when Purchasing Management, Sales Order Management, and Accounting create their own segments of the master record. This process increases the probability of incomplete or duplicate master records. To find and correct incomplete accounts True False.
Perform the follow actions to avoid creating duplicate accounts: Use the match code before creating a new account Activate the automatic duplication check Check individual records of customers and vendors.
To change or display an account, you can go directly to any page of the account segment by selecting it on the initial screen.
Some important fields on the initial screen: Search terms: A search term can be used to enter an abbreviation for the customer or vendor name. Company guidelines and practices define the format for abbreviations. Group: A user-defined group key can be used to collect customers or vendors who belong to the same corporate group. The group key can be used for running reports, transaction processing, or for matching codes. Clerk or accounting: The name of the accounting clerk can be saved by entering an ID in the relevant customer or vendor master records. The SAP ERP system automatically prints the name of the clerk on the correspondence. You can also use this ID for sorting, dunning, and payment proposal lists. Explanatory text: Explanatory text can be entered in every segment.
You can also create new customer and vendor master records that reference an existing master record. Only data that does not refer directly to the customer or vendor is copied from the reference account to the new account. False True.
When you create a customer or vendor master record, enter the account group on the initial screen. In Financial Accounting, you cannot change the account group after the customer or vendor account has been created. However, if you use partner roles in Sales and Distribution, you can change the account group in some cases. For example, you can change the account group from an ordering address to a ship-to address. False True.
There are separate number ranges for customer and vendor accounts. The range of possible account numbers is divided into smaller number ranges. However, the number ranges must not overlap.
For each number range, you can define whether the number assignment is internal or external. The system assigns the internal numbers, whereas the user who creates the record assigns the external numbers. External numbers may be alphanumeric. True False.
When assigning internal numbers, the system always assigns the next available number in the range to a new account. To find out how many numbers are available in a specific number range, you can not display the current number. True False.
In external number assignment, the user chooses the account numbers, which may not be in sequence. Therefore, the SAP ERP system cannot display a current number because it is not in sequence. False True.
For all customers or vendors with whom you rarely do business, create a special customer and a special vendor master record. These master records contain receivables and payables for one-time customers/vendors. Compared to other master records, a one-time account master record does not contain any information about a specific customer or vendor because it is used for more than one customer or vendor. Therefore, the customer or vendor specific fields are hidden in these records.
You enter the customer or vendor specific data directly in the document during posting. False True.
The account group controls the fields displayed in the master record. For example, to ensure that all correspondence has complete address information, you must change the field status so that all the address fields are marked as Optional Entry. False True.
Controlling the Field Status : The layout of customer or vendor master data screens can be affected by the following factors:
Account group-specific: The account group controls the field status. This means that all accounts of one account group have the same screen layout. Transaction-dependent: The master data transaction, such as Create, Change, or Display, controls the field status. If a field such as Reconciliation Account is not to be changed after it has been created, the transaction-dependent field status should be set to Display for the Change transaction. Company code-dependent: The company code-specific screen layout controls the field status for fields in the company code segment of customer and vendor master records. You can hide the unused fields in a specific company code, while making them visible and entering values in other company codes. For example, if a company code does not want to use the dunning program, you can hide the relevant fields for this company code.
The account group-specific field status, the transaction-specific field status, and the company code-specific field status are compared and the field status with the lowest priority is used. False True.
If you do not want to use the transaction-specific or company code-specific control, set the field status to Optional. Since this field status has the lowest priority, the account group-specific control is always used. True False.
According to the dual control principle, one person is allowed to make changes to customer or vendor master data while another is responsible for confirming these changes. This is usually done for critical customer or vendor changes.
Before applying the dual principle, define the fields for dual control in the customer or vendor master records in Customizing. False True.
If you define a field in the customer or vendor master record as Sensitive, then the SAP ERP system blocks the payments for the corresponding customer or vendor if an entry is changed. The SAP ERP system only removes this block when an authorized person confirms or rejects the change False True.
If a customer is also a vendor or a vendor is also a customer, then the payment and the dunning program can clear open items against each other. The open items of the assigned account can also be displayed in the line item display and the open item selection screens. True False.
Customer and Vendor Clearing : To clear open items: Enter the vendor account number in the customer account or vice versa. You can not clear a customer with vendor For each company code, decide whether you want to clear open items between customers and vendors. If clearing is to be used, select the Clearing with Vendor field in the customer account or the corresponding field in the vendor account.
You can enter an alternative payer or payee at the client or company code level. An entry at the company code level has a higher priority than an entry at the client level. True False.
If you enter an alternative payer, then the amount to clear the due open items in the account is paid by the alternative payee. True False.
You can set the Payment Data indicator under the Additional Selections section in the report for the customer or vendor list, RFDKVZ00 or RFKKVZ00. When you print the report, you can see the alternative payer for the respective customer or the alternative payee for the vendor. False True.
Customers in some industries place orders locally (through their branches), but make payments for the invoices centrally from the head office. In such cases, the flow of goods and cash differs from that of the decentralized process. You can reflect this in the SAP ERP system using the head office and branch accounts.
All items are posted to a branch account are automatically transferred to the head office account. Dunning notices usually go to the head office that makes and receives payments. True False.
if you select the Decentralized Processing field in the head office master record, then the dunning and payment programs use the branch account.
You can set the indicator under the Additional Selections section in the report for the customer or vendor list, RFDKVZ00 or RFKKVZ00, respectively. When you print the report, you will see the possible head offices for each of the branches.
False True.
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