Which is one of the integrated elements of PRINCE2? Scope Processes Benefits Unique.
Which is one of the six aspects of project performance to be managed? Uniqueness Timescales Work Efficiency.
Identify the missing words in the following sentence.
The six aspects of project performance to be managed are [ ? ] costs, timescales and scope. benefits, change, risk, benefits, quality, risk, change, quality, risk, benefits, change, quality,.
What must be done for a project to be a PRINCE2 project? The project must be part of a programme or portfolio The project must meet the minimum requirements for applying the themes The project must use the recommended product-based planning approach Project roles must be combined.
What is the supplier’s responsibility in PRINCE2’s customer/supplier environment? To supply specialist skills and resources Providing the resources and skills to deliver the desired result To specify the technical requirements To supply the business as usual requirements.
Which is an assumption about the PRINCE2 customer/supplier environment? The supplier will pay for the project The customer will provide the resources to deliver the products The customer will specify the desired result The supplier will tailor the project's application of PRINCE2.
Why might there be more than one business case for a project? There may be more than one management stage in the project
The project may be in a commercial environment with a number of supplier There may be more than one work package being delivered in the project The project may use a delivery approach that requires each step to be justified.
Which statement is CORRECT about the customer and suppliers of a project in a commercial environment? Each party may have their own business case for undertaking the project Both parties must apply the same external governance to the project The risk appetite should be collaboratively set before the project starts Management systems need to be unified for successful project delivery.
Which of the following describes a characteristic of a project? It maintains business as usual (BAU) products It provides a quality assurance service to customers It involves a team with different skills working together It enables established and proven best practices and governance.
According to the 'continued business justification' principle, what should happen to the funds when a project can no longer be justified? They should be returned to corporate, programme management or customer They should be used to create an alternative business case for the project They should be transferred back to the project board to reassign They should be used to deliver a reduction in the scope of the project.
Identify the missing word in the following sentence relating to one of the principles:
A PRINCE2 project should have [ ? ] defined for each project objective. themes principles processes tolerances.
According to the 'defined roles and responsibilities' principle, how many categories of stakeholder interest need to be represented in the project management team? One Two Three Six.
What is the minimum number of management stages required by PRINCE2? Two stages: to initiate and to deliver the project One stage: to cover the whole project Three stages: to initiate, to deliver and to close the project Four stages: to start, to initiate, to deliver and to close the project.
What should be considered when defining the number of management stages in a project? When the team managers are available When key decisions need to be made When highlight reports will be submitted When project support will be available.
How does applying the 'focus on products' principle help to ensure that stakeholder expectations are met? By providing a common understanding of the products required By providing the tolerances for the project manager's objectives By providing roles descriptions for the project management team By providing the justification for the project.
Where should decisions regarding the tailoring of the project be recorded? Project initiation documentation Project brief Project plan Project product description.
Who is responsible for documenting any tailoring of the business case theme? Executive Business project assurance Project manager Corporate or programme management.
What must a PRINCE2 project demonstrate? Application of the all the activities in each process Application of leadership skills Application of tailoring to suit the project Application of techniques and tools appropriate for the industry.
Which statement about tailoring roles is correct? The PRINCE2 roles should not be tailored The accountability of each role should be maintained The 'defined roles and responsibilities' principle can be ignored The project management team should proactively tailor their own roles.
Which statement about project roles is correct? The project organization must be defined using the roles and responsibilities in PRINCE2 The project team structure defined in PRINCE2 must be used, but other roles may be added The project board roles defined in PRINCE2 must be used, but other roles can be defined as required Any role can be defined as required, provided the responsibilities defined in PRINCE2 are fulfilled.
How are team managers involved in tailoring PRINCE2 to suit the project? Team managers are accountable for the tailoring of the work packages Team managers may advise on tailoring to improve the management of work packages Team managers should not be involved in tailoring PRINCE2 Team managers should document the tailoring of the work packages.
What is the result of the change derived from using the project's product? Benefit Dis-benefit Outcome Output.
Which describes a project benefit? A measurable improvement resulting from an outcome A specialist product of the project An uncertain event that may have a negative impact The result of a change derived from using the project’s products.
Identify the missing word: [?] is the measurable decline resulting from a negative outcome. A dis-benefit An opportunity A threat An acceptance criterion.
Which are reasons for a benefits management approach?
1. To state how improvements will be measured
2. To confirm that the benefits are realized
3. To estimate the costs of improvement
4. To define the reasons for delivering the improvement
1 and 2 2 and 3 3 and 4 1 and 4.
Identify the missing words in the following sentence.
PRINCE2 requires that the business case is formally verified by [ ? ] at stage boundaries. corporate, programme management or the customer the project board the project manager the change authority.
Which is a responsibility of the project board? Ensure effective communication both within the project team and with external stakeholders Manage team manager and project support Ensure the project produces the required products (project’s outputs) Delegate responsibility for product delivery.
Which role is responsible for ensuring the project is justified in terms of cost? Senior User Executive Senior Supplier Corporate, programme management or the customer.
Which level of management sets the project-level tolerances? Project board (directing) Project manager (managing) Corporate, programme management or the customer
Team manager (delivering).
Which are characteristics of stakeholders?
1. They are often affected by the project
2. They typically interact with the project
3. They are always external to the project
4. They agree with all project objectives
1 and 3 Only 2 Both 1 and 2 1 and 4.
Who are considered as the stakeholders in a project? Only those benefiting from the project Everyone in the corporate organization Everyone involved in or affected by the project Only those who are users of the products.
Complete the missing words:
Project assurance [?] the project manager. can overturn the decisions of report to the project board and is accountable to should support.
Which one of the following is the change authority permitted to authorize? Adjustments that can be made to the change budget Changes to be made to the stage tolerance Any changes to the project that do not exceed a pre-defined budget Any risks to the project.
What does the communication management approach define?
1. How versions of products will be described on information sent to interested parties
2. How information should be sent to interested parties
3. How often information should be sent to interested parties
4. How the PRINCE2 roles will be combined during the project
1 and 2 2 and 3 3 and 4 1 and 4.
Which is a purpose of a quality register? To record cross-references to issues relating to the quality of the products To record the date a completed work package was received To provide the status of quality activities carried out for completed products To capture quality concerns about completed products.
What should be recorded in a quality register?
1. Activities to ensure the products are fit for purpose
2. Identified threats and opportunities
3. Problems and concerns to be managed informally
4. Roles responsible for reviewing the project's products
1 and 2 2 and 3 3 and 4 1 and 4.
How do you think the project plan would help support the ‘manage by stages’ principle? By identify the customer’s quality expectations By defining products to ensure they are fit for purpose By identifying the major control points and milestones By estimating the timescales and costs of the project.
What is shown in the product breakdown structure? The order in which the products are created The resources that are required to develop the products The major products that are to be develop in a plan The management stages major products and control points.
What is shown in the product flow diagram? The order in which the products are created The resources that are required to develop the products The major products that are to be develop in a plan The management stages major products and control points.
What is documented in the project plan to support the 'manage by exception' principle? The project's tolerances for cost and time A project product's quality criteria The expected project benefits Activities to mitigate project risks.
Which is a purpose of the risk theme? To provide time-driven controls to capture all project risks To identify, assess and control uncertainty To identify, assess and control problems To provide a continuous improvement method for the project.
Which describes a risk cause? The sequence of events that will be put in place if a risk materializes The source of the risk (risk driver) The impact of the risk on the project objectives The area of uncertainty in terms of the threat or opportunity.
Which describes a risk event? The sequence of events that will be put in place if a risk materializes The source of the risk (risk driver) The impact of the risk on the project objectives The area of uncertainty in terms of the threat or opportunity.
Which risk response is put into effect on a pain/gain basis? Accept Exploit Enhance Share.
Which is a purpose of the 'identify the risks' step within the recommended risk management procedure? To identify responses to risks documented in the business case To identify information about the project environment and objectives
To identify the roles to be involved in risk management activities To identify uncertainties that may impact on the delivery of the project objectives.
What may be funded from a risk budget? Any remaining open risks post-project Effort of capturing the identified risks in the risk register Implementation of a fallback plan (contingency plan) For the work put into creating risk summaries for inclusion in progress reports.
Which is a purpose of the change theme? To prevent change to baselined products To identify, assess and control any potential and approved changes to baselined products To establish mechanisms to monitor and compare actual achievements against those planned To assess and control uncertainty.
What is the change authority role permitted to authorize? Risks to the project Adjustments to the limits on the change budget Changes to stage tolerance Changes to the project that do not exceed a defined budget.
Which product is a time-driven control? End stage report Exception report Checkpoint report Lessons report.
Which statement of ‘time-driven controls’ is correct? Time-driven controls are produced at the end of each stage Time-driven controls are used for monitoring the progress of work packages and management stages Time-driven controls take place when specific events happen An exception report is a time-driven control.
Which is a purpose of a lessons log? To record any lessons that are raised in checkpoint or highlight reports To document what corrective action is being taken within the project To escalate lessons to the project board To raise any improvements with project assurance.
If a project is part of a programme, which Starting up a project process activities are MOST likely to be reduced or eliminated? Appointing the project manager and planning the initiation stage Preparing additional role description and verifying the project product description Appointing the project board and preparing (producing) the project brief Verifying the project approach and capturing previous lessons.
Identify the missing words in the following sentence:
A purpose of a [?] process is to enable the project board to maintain overall control of the project, while delegating day-to-day management to the project manager. Directing a project Starting up a project Initiating a project Controlling a stage .
Which is a purpose of the 'initiating a project' process? To produce a stage plan for each stage of a multi-stage project To enable the project board to decide whether it is worthwhile to initiate a project To provide a fixed point at which acceptance for the project product is confirmed To enable an organization to understand the work needed to deliver the project's products.
Which process is used to define how baselines will be established and controlled? Controlling a stage Directing a project Initiating a project Starting up a project.
Which is a purpose of ‘controlling a stage’ process? To obtain approvals for products delivered in a work package To select and implement actions that will resolve deviations from a plan within tolerance To update a project plan to incorporate actual from a stage plan To produce a team plan for the work assigned to a team manager.
The controlling a stage process is used by the project manager to manage and control each [?] of a project. benefit delivery step delivery stage project plan.
How does the 'managing product delivery' process ensure that the team manager's perspective is provided in a work package? The work packages are defined by the team manager and supported by a team plan The work packages provided by the project manager are agreed by the team manager The team plans are checked by project assurance against the work packages The stage plan covering the work packages is created with input from the team manager.
How does the 'managing product delivery' process achieve its purpose? By producing highlight reports to enable the project board to oversee the work By requiring the project manager to produce and monitor team plans By agreeing requirements for how project work should be undertaken By escalating issues and risks that cannot be resolved within stage tolerance.
Which is a purpose of ‘managing a stage boundary’ process? To enable the project board to approve the continuation of the project To exercise overall control over the project while delegating day-to-day management To assign work to be controlled by the team manager To define the work that needs to be done to deliver the project product.
Which are objectives of the 'managing a stage boundary' process?
1. To control the link between the people managing the project and the people producing the products
2. To approve requests for change received during the completed stage
3. To provide information to the project board on the performance of the current stage
4. To review and, if necessary, update the project management team structure and role descriptions
1 and 2 2 and 3 3 and 4 1 and 4.
Which are advantages of a clear end to a project?
1. No further costs will be incurred by the project
2. Project products will be transferred to operations and support
3. All benefits will have been achieved
4. The project brief will be re-baselined
1 and 2 2 and 3 3 and 4 1 and 4.
Which of the following is a purpose of the ‘closing a project’ process? Obtain authorization for the final project stage Provide confirmation that all the benefits of the project have been achieved Ensure that there is proper delegation for the management of the final project stage To confirm that the project has nothing more to deliver.
What information about benefits management must be documented (in the benefits management approach) to meet the minimum requirements for applying the business case theme? The senior user’s responsibilities for realizing benefits Statements of actual versus forecast benefits at reviews The management actions needed to ensure benefits are realized No specific documents related to benefits are necessary.
Which is a minimum requirement for applying the organization theme? Each member of the project management team must have a written role description The roles of the project management team must be combined wherever possible The project manager must be appointed from the supplier organization To document the frequency of communication to project stakeholders (in the communication management approach).
Which is a minimum requirement for applying the quality theme? To define the project's approach to quality assurance To appoint external reviewers for quality reviews To define quality criteria in product descriptions To provide administrative support for quality controls.
Which is a minimum requirement of the quality theme? To use the PRINCE2 quality review technique To use the corporate quality standards for quality control To use user stories to inform the project product description To use lessons to inform quality planning.
Which is a minimum requirement for applying the risk theme? A single role that is responsible for all risks must be defined The PRINCE2 risk management procedure must be followed Threats must be assessed for their impact on the viability of the project Team managers must maintain their own risk registers.
What must be included in the risk management approach as a minimum requirement for the risk theme? An explanation of the organization’s risk appetite A description of the risk management procedure Estimations of the likelihood and impact of each risk The names of the assigned actionees for each risk.
What is the minimum requirement of the change theme? To establish a change budged to fund request for change To appoint the project manager as part of the change authority To define the project’s approach to baselining products To record every issue that is raised in the issue register.
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