True or False. The payment program (F110) can process both vendors and customers. True False.
The final step of the payment program ("Schedule the Print" function) can create output in 3 ways. Name them. (just type them with a comma between each answer).
List the 5 pieces (steps) of the payment program, in order. Type the steps with a comma between each.
Each bank master record is identified by a unique _______ and _______. (list answers with comma between each).
Bank Master records are stored in the __________.
What is the bank master table?.
The banks your company uses are called _______.
The payment program uses the _______ to specify which bank to use for payment.
Each bank in the system is represented by a combination of _______ and _______. This is entered into the GL account master that represents the bank account in the general ledger. (type answers with a comma between each).
True or False. Linked GL account and bank account must have the same currency. True False.
When entering bank info into a customer/vendor master, what are the only pieces of info you need to enter? Bank Key Bank Country Bank Account GL Account House Bank.
There are 3 ways to create bank master data. List them, with a comma between each answer.
These key fields are used in the automatic payment program and are on the customer/vendor master records at the ______ level:
* Address
* Bank Country
* Language
* Bank Key
* Bank Account
* IBAN
* Collection Authorization
.
On a vendor master record, where (what level) are payment terms, payment method, and payment block stored?.
If a customer master record contains bank details for the customer and has a collection authorization indicator, payment method ___ is the standard. Pick the correct answer. E C A T B.
The bank assumes authority to collect payment from the customer once the customer has agreed to pay through “bank collection”. What is this concept called (which is indicated on the customer master)? Collection Authorization Collection Distribution Collection by Bank Auto Collect Auto Banking Function Auto Pay.
A customer and vendor can have items cleared against each other. To do so, you must:
1) Add the vendor to the customer record and the customer to the vendor record.
2) Check the clearing with vendor on the customer record, and clearing with customer on the vendor record.
Line up the correct levels below where this is done. Add the vendor to the customer record and the customer to the vendor record. Check the clearing with vendor on the customer record, and clearing with customer on the vendor record.
True or False. Master records of a customer/vendor can have an alt payer/payee at the client level and at the company code level. True False.
As authorization to collect payments using the SEPA direct debit payment method, a signed _______ is required.
Business example that illustrates using an ________: The payments that would normally go to the vendor would go to the bankruptcy administrator.
Customers in some industries place orders locally, but pay invoices centrally. There is a difference here between the goods flow and the cash flow. You can record this in the SAP system using the ______ and ______ accounts. Head office Branch account Alt payer Alt payee Remote office.
Dunning notices are usually sent to the _________. Head office Branch account.
The _______ bank pays open items.
Think of the enter invoice screen (FB60). Where can you enter additional information that influences the automatic payment program?.
The introduction of _____ has simplified the transfer of payments in euro.
SEPA _________ document contains all the fields for SEPA direct debit (SDD) and SEPA credit transfer (SCT). mandate transfer intermediate requirement.
Think of the payment program customizing screen. There are 6 buttons to perform configuration. Name them in order. (commas between answers).
If company code A pays on behalf of company code B, line up the items below. Company Code A Company Code B.
You can create a two-character ________ that can be assigned to customer or vendor master records. When you enter a document in the system, it automatically assigns the relevant data to individual items. You can also manually enter or overwrite the data in the line item when you create a document.
Where do you specify the the form for payment advice?.
Where do you configure the ranking order of banks used by the payment program? In the Bank Determination button of the payment program config In the House Banks button of the payment program config In the IMG under Financial Accounting > General Ledger (New) > Banks > Bank Determination Under the Paying Company codes button of the payment program config In the IMG under Financial Accounting > General Ledger (New) > Bank Lists > Configure Ranking Order.
True or False. You order the ranking order for banks by Payment Method and Currency. True False.
In bank ranking order config, if the payment method for a bank applies to all currencies, the currency field must be _______. Otherwise, the payment method applies only to the currency entered.
The offsetting account to the subledger posting and clearing accounts for bills of exchange for bank accounts is configured in the accounts subfolder of the ___________ area of the ____________ config. (list the answers with a comma between each).
The functions for incoming and outgoing payments feature a bank charges field in which users enter any bank charges attached to the payments made or received. For ________, the system subtracts the bank charges from the clearing amount. For ________, the system adds the charges to the clearing amount. Answer 1 Answer 2.
For payment program parameters, pick which items are optional. Optional.
Only company codes in the same country can be included in a payment run. True False.
In the payment program selection parameters, if more than one payment method is entered, which is considered for priority in selection? Alphabetically In order entered In order listed in configuration for the country.
In creating a payment proposal, the parameters entered are used for selecting items. If the system cannot find a valid payment method or valid bank details, it adds these items to the __________.
There are 2 outputs from the "schedule proposal" action in the payment run. What are they? (give answers with comma between each).
In the payment program, the _______ displays the invoices that match the specified payment parameters, but cannot be paid for some reason. Exceptions list Proposal list Details list Line items list.
On the payment exceptions list, you may see some items that are blocked for payment. Pick the type of block below that can be removed. Invoice Verification Block Master Record Block Line Item Block.
Business scenario: You are an AP payment run processor. You want to block all the debit balances not included in the actual payment run. What do you do while reviewing the proposal? Run the debit balance check Delete the proposal Post a credit memo Add a payment block to the vendor.
Business scenario: A payment processor wants to sort the proposal so that he or she only sees the vendor accounts in the proposal assigned to them in the vendor master record. What should they do? Sort the proposal by the Accounting Clerk ID assigned to the vendor master records Choose only documents in the payment run free selection that are applicable Sort by company code only Choose only debit balance items.
If an invoice is included in a payment proposal, can you manually pay it or include it in a different payment run? Yes No If special access is granted.
Some countries require that the payment documents not be posted before the actual settlement (before the payment appears on the bank statement). To generate a payment order that contains information about the paid documents (instead of posting a payment document), in the payment method definitions for such countries, select the _________ indicator. When the payment appears on the bank statement, the system generates the payment document by entering the payment order. Until then, the paid items are blocked for other clearing transactions. Generate payment order only Pay on next run Bypass payments Payment block Generate payments.
Which field below on the payment document created by the payment program would contain the date+Run ID? Doc Header Text Doc Reference Neither.
What is the doc type of Payment docs generated by the payment program?.
You can use separate bank _________ to post incoming and outgoing payments (such as
outgoing checks, outgoing transfers, incoming checks, and transfers received).
The following are the advantages of using these:
● You can reconcile the bank account balance with the corresponding G/L account at any
time.
● They contain all incoming and outgoing payments until the money is actually
debited from or credited to the bank account (value date). The item is then transferred
to the bank account. The postings at the bank are usually entered using the manual or
electronic bank account statement.
Line up the items below for a typical payment document journal entry. Debit Credit.
Using the ______ is the new method in SAP S/4 Hana Finance for creating payment media. Payment Medium Workbench SAP Script Smartforms Payment Printout Workbench.
The _______ enables you to define file formats that meet your bank’s requirements for data medium exchange. .
Within the DME engine By defining the _______, the payment medium format specifies the definition of the payment medium and determines how the payment media will be output separately in payment groups. A payment group usually corresponds to one payment file.
For example, if the Company Code and the House Bank are selected as the level of this, the system creates a payment group for each company code and house bank combination.
What is the program to automatically schedule a payment run?.
To prevent outgoing payments despite a due debit balance, schedule the program RFF110S as a _______.
The _____ Bank Identifier Code (BIC) is a unique identification code for both financial and non-financial institutions.
Alternate payer or payee information can be entered at the client and at the company code level. Which takes priority? Client Company Code.
Which of the following are possible reasons that an invoice would not be paid? Choose the correct answers. The invoice has a debit balance. An invalid house bank is selected. The discount period has expired. The payment amount is less than the minimum amount specified for a payment.
You can review the exception list before executing the payment proposal. True or False. True False.
Which of the following activities does the system perform during the payment run? The system exports a list of documents to be paid. The system makes postings to the G/L and AP/AR subledgers. The system clears open items. The system supplies the print programs with necessary data.
Dunning is normally done for customers. Under what scenario would you need to Dun a vendor? Vendor has a debit balance as a result of a credit memo. Vendor has gone out of business. Vendor requires ACH payments. Vendor has a credit balance.
How many steps are there to the Dunning program? 3 4 5 6.
You want to remind your business partners of outstanding debits. What process do you use? Dunning Post with Clearing Payment Revaluation Business Partner Reminder.
Key fields on the customer/vendor master records for Dunning are updated when the Dunning program is executed. At what level do the fields exist? Client Company Code Both.
If a payment method for an item has been specified for incoming payments, the item is usually not dunned because the payment program is responsible for collecting the money. True or False True False.
You have an account that has many items subject to Dunning at various levels depending on the items. On the account master, the account gets the _____ dunning level of all the items to be dunned. The dunning program sets this level automatically when the customer or vendor receives a dunning notice. Highest Lowest Average.
Dunning block can be entered at both the customer master or on individual line items. True or False? True False.
Related to Dunning - check the key fields below that are in the line item of a document. Dunning Procedure Dunning Area Dunning Key Dunning Block Dunning Correspondence Dunning Clerk.
You want to run Dunning for a levels below the company code, such as for a profit center or a sales organization. What is the applicable substructure that you use for this?.
How many Dunning Levels can you have in each procedure?.
Each Dunning level can have it's own charges. These charges are: Fixed Percentage Both Either.
A Dunning Procedure is assigned to a __________ record. Business Partner master GL account master Profit Center master Cost Center.
The first step in running the Dunning program is to enter parameters. The easies way is to: Copy the parameters from existing dunning runs Import from a file Run a BDC program Copy from the Business Partners.
The Dunning run date does not have to be the date when the system executes the program. True False.
When you execute Dunning, should always activate an additional log to check whether the dunning run was successful. False True.
The overdue items for each dunning notice must have a ______ balance, otherwise, the system does not generate a dunning notice. Debit Credit Zero.
You can automatically print the dunning notices directly after the dunning run, but in this case ___________ you cannot edit the dunning proposal. you must re-run dunning again. you cannot clear any open items. you must reset clearing status on all items.
In order for an account to be including in the Dunning program, which of the following must be true? A dunning procedure must be included in the master record A dunning level must be included in the master record. A dunning clerk must be included in the master record. All items on the account must be due on the same date.
After clearing all the due debit items with the due net credit items, the account must have a debit balance for the system to dun it. However, if you set the ___________ flag in Customizing, the system ignores this check and creates dunning letters, regardless of the account balance. Dunning Letter Even if Account Balance Is Positive Dunning Letter in Debit Balances Dunning Always Due Dunning Always with Net Balaces.
Every dunned item is overdue, but not all overdue items are dunned. True False.
Business Scenario: An item or account has a payment method on it. Can it still be Dunned? Yes No Sometimes.
Dunning procedures with only one dunning level are referred to as ____________.
The difference between the due date and the dunning date on a customer invoice is the ____________.
Business scenario: an item is well past due, and past it's grace period. It has a dunning procedure in the master record, but the dunning program didn't pick it up. Pick which of the below could be the reason. A payment method was specified in the master record or line item. User has no authorization to run the dunning program. The customer has a net debit balance. Customer/vendor integration is being used. No input tax was specified on the invoice header.
Business scenario: You want to raise the dunning level from 2 to 4 on an item. Pick the correct answer. You cannot skip dunning levels. You manually override during the dunning procedure. You specify when entering the parameters. You are only allowed if tolerances are set for this.
The total amount of all the items in an account with a certain dunning level must be greater than a defined minimum amount. The relationship between the total amount and the total open items must be greater than a minimum percentage. If this is not the case: The system sets the items to a lower dunning level All items are dunning together Each item is treated on an individual basis. Dunning is schedule only in the next run.
At what stage of the dunning program/process is are the master records and line items actually updated with the latest dunning level? When the system prints the dunning notices When parameters are entered When dunning is executed When the system is exited.
If you are not going to print the dunning proposal, you have to delete it. Otherwise, it blocks the items you selected for processing in other dunning runs. True or False True False.
Can an accounting clerk lower the dunning level of an item in a dunning proposal? Yes No.
Which of the following lists support the dunning clerk’s work? The dunning history list The blocked accounts list The dunning list The list of vendor balances in local currency.
The run date is always the date when you are supposed to start a dunning run. True False.
You can prevent certain items from exceeding a certain dunning level by assigning dunning keys to them. True False.
The payment terms of a credit memo usually do not apply and the due date is either the due date of the associated invoice or the baseline date of the document True False.
The payment terms of a credit memo usually do not apply and the due date is either the due date of the associated invoice or the baseline date of the document True False.
The dunning run updates the dunning data in the dunned items and accounts. True False.
The _______ function allows you to automate a large part of your company’s periodic correspondence by generating and sending out special correspondence relating to the financial transactions managed in the SAP S/4HANA application.
Correspondence can be generated on an ad hoc basis as required or automatically generated at a predefined time. True or False. True False.
These would be examples of what type of correspondence?
● Document creation
● Display/change line items
● Balance display
● Line item processing
● Payment Ad-hoc Automatic.
The following would be examples of what type of correspondence?
● Periodic bank account statements
● Balance confirmation Ad-hoc Automatic.
If a document has several line items, some of the line items may have different reason codes and associated correspondence types. In this case, the automatic payment notice cannot be sent according to the reason code because the system does not know which correspondence type to choose. As a result, the system uses the payment notice assigned to the _______, independent of the reason codes.
Correspondence can be created online when you manually process payments or from the line item display. True False.
Down payments, down payment requests, and individual value adjustments of doubtful receivables are examples of ________. Special GL transactions Month end postings User defined GL transactions Restricted transactions.
When you enter a customer invoice or customer credit memo in accounts receivable, the customer invoice or customer credit memo is posted to the created reconciliation account. You ______ see the account number of the reconciliation account that was posted on the FI document. Can Can not.
Business case: A company wants to show certain business transactions in accounts receivable and accounts payable separately in the general ledger and on financial statements. __________ GL transactions are used for this purpose. .
If subledger account assignments are made using a special G/L indicator, then they are posted to ______ reconciliation accounts, such as special G/L accounts. These transactions are then displayed separately.
In general, special GL transactions fall within 3 classes. Pick them below. Down Payments Bills of Exchange Other Transactions Guarantees of Payment Noted Items.
Which type of special GL transaction deals with company specific particulars? Down Payments Bills of Exchange Other Transactions.
__________ are a special GL transaction type that are only used to remind the respective department of due payments or payments to be made. They are not intended to be displayed in the general ledger.
Below are listed the 3 POSTING types for special GL transactions. Not talking about the classes, but more of how they are treated or seen in terms of the GL. Pick which one IS part of the financial statements. Automatic offsetting entries Noted Items Free offsetting entries.
Below are listed the 3 POSTING types for special GL transactions. Not talking about the classes, but more of how they are treated or seen in terms of the GL. Pick which one is only included in notes to financial statements, and is thus statistical. Automatic offsetting entries Noted items Free offsetting entries.
Below are listed the 3 POSTING types for special GL transactions. Not talking about the classes, but more of how they are treated or seen in terms of the GL. Pick which one makes NO update to the general ledger and thus has a single line entry with no balance check (it is also statistical). Automatic offsetting entries Noted Items Free offsetting entries.
The SAP S/4HANA application ______ update transaction figures when you enter the noted items. does does not.
A down payment made by the customer prior to the performance of a service is a ________. Payable Receivable.
The procedure for down payments in the vendor area is as follows (line up the items below). 1 2 3 4 5.
When preparing the balance statements for the year-end closing, you need to enter disputed or doubtful receivables as _______.
Guarantees of payment are stored in SAP as transactions with automatic offsetting entries. Automatic offsetting entries Noted Items Manual offsetting entries.
With an _________, you transfer the item from from the customer reconciliation account to the alternate reconciliation account for this purpose. It will get reversed after the final year end financial statements are generated. Individual value adjustment Guarantee of payment Noted item.
When configuring a post key to use for special GL transactions, doing this will force you to use a special GL indicator with it as well. Check the special GL checkbox in the "other attributes" area Check the remove normal items checkbox in the "other attributes area Check the "customer only" checkbox Check the special GL checkbox at the postkey header level.
When creating special GL accounts, you _______ activate line item display. should should not.
Customer and vendor down payments are configured separately. True False.
Target special GL indicators are only relevant for _______.
The alternative reconciliation account for special GL transactions is held on the customer or vendor record. True or False. True False.
When integrating down payments with MM, the 3 way match process of PO --> Goods Receipt --> Invoice Receipt gets an additional step to post the down payment. At what stage does this occur? Following the PO Following the GR Follwing the IR.
What is the transaction for the Down Payment Monitor?.
Check the items below that do NOT result in an FI document being posted. Sales Order Purchase Order Goods Receipt Goods Issue Invoice Receipt Billing.
When you store a down payment in a sales order, a down payment request is sent to the customer for the payment due date. The down payment request (Sales) is also automatically posted in FI as a _____, using special G/L indicator ___.
Down payment requests are made in SD as part of a billing plan. They are billing documents with billing type _____.
A delivery document is created on the _________. day of delivery. day of sales order creation. entry day of down payment. clearing day.
When preparing the balance statements for the year-end closing, you need to enter the disputed or doubtful receivables as _________. flat rate value adjustments individual value adjustments.
Which of the following is an example of an automatic offsetting entry? Bank posting of a received down payment Posting of a guarantee of payment Down payment request.
Which of the following statements apply to the special general ledger types of noted items? No special general ledger indicators of your own can be created of this type. The account for the offsetting entry is selected automatically. No postings are made on an offsetting account. Noted items are posted to an alternative reconciliation account. No zero balance check is made in the system.
Regarding Held vs Parked documents, line up the arrows below. Held Document Parked Document Both.
The document parking feature does not support substitutions. True False.
Documents parked in the SAP S/4HANA application usually require further processing. While there are various ways to process parked documents, the most customary procedure is to edit and then post them, as necessary. Choose which statement below also applies. You can delete parked documents only in exceptional cases. Users often just delete the parked documents they don't like. Parked documents get posted immediately upon month end closing.
On parked docs, some fields can be edited and some not. Line up the correct answers below. Can edit Can not edit.
For a parked document, when it is edited and then posted, the document number of the parked document becomes the number of the posted document. True or False True False.
You can park documents for customer accounts, vendor accounts, and general ledger
accounts. blocked accounts customer accounts vendor accounts general ledger accounts sales orders material accounts.
Fill in the blank:
A _______ can be added in the customers and vendors of the company code. It can be used to group payments. Payments are separated according to this and can be printed separately by these or sorted by them for printing. .
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