Displaying a document in the Entry View and the General Ledger View is defined in new General Ledger Accounting and cannot be switched on or off using Customizing. False True.
"Data Entry View" : How a document appears in sub ledgers (AP/AR/AA) True False.
"General Ledger View" : How a document appears in the General Ledger False True.
A Financial Accounting Document has always two views in the New General Ledger Accounting: Data Entry View Document View General Ledger View.
In classic General Ledger Accounting, you can display a document in one view only, which corresponds to the Entry View of new General Ledger Accounting. True False.
Line Items can be displayed split in Entry View in New General Ledger Accounting False True.
The line items are displayed split in the General Ledger View, when using document splitting. True False.
New General Ledger Accounting offers the following aspects for the Balance Sheet and Profit & Loss Statement below the Company Code Level: Profit Center Segment Business Area Functional area.
In classic General Ledger Accounting, you can display a document in one view only, which corresponds to the Entry View of new General Ledger Accounting. False True.
Document splitting is only for customers who have to or want to enter a further characteristic. For example, a customer may want to enter a segment on the balance sheet in addition to the company code. True False.
If you do not activate document splitting, then there is no difference between the Entry View and the General Ledger View. True False.
Document Splitting – Active Split:The entities defined as splitting, characteristics are inherited in posting lines where the characteristics are specified resultantly the balance of the profit center and segment characteristics is zero. True False.
Document splitting, also known as an online split, enables companies to create complete balance sheets for objects. False True.
In customizing you can activate document splitting for each client and deactivate it for each company code. However, the decision to split a document is made at company code level. All company codes of a client can only use one document splitting procedure. True False.
You can enable the following settings when you activate document splitting: Inheritance: If an account assignment object is unique, the object is inherited online in all missing positions. The indicator for inheritance should always be set when activating document setting. Default Account Assignment: If no value is entered or derived for a splitting charateristic during document posting; then a default value, such as a profit center or segment, can be set automatically. To use default account assignment, you must first define a constant in Customizing.
Using a default value can reduce data quality. When you use a default value, the constant replaces every missing object and the incorrect document splitting rules are hard to identify in order to correct. To use default account assignment, carry out a test without default values. This will help you locate any possible errors. False True.
You can divide the Document Splitting Process into three simplified steps: Passive Document Splitting: During a payment, an incoming invoice is assigned to multiple accounts. The incoming invoice is divided over two segments, A and B, in the proportion 60:40. During clearing, the payment is split 60:40 over the segments. This is seen only in the General Ledger View. Active Document Splitting: For documents that do not show clearing, you can create individual distribution rules in Customizing. You can create rules to specify the portions of a document that will be divided according to certain basic positions. The document type is the basis for the rule. Creating clearing lines or zero balance formation: This function is used if, in addition to the total document, the objects to be balanced within the document (for example, profit center or segment) have to be balanced to zero. Using a default value can reduce data quality. When you use a default value, the constant replaces every missing object and the incorrect document splitting rules are hard to identify in order to correct.
Default Values : Some examples of user-specific properties are as follows: Logon Language Currency Key Date Format Decimal Notation.
To simplify user maintenance, perform the following steps: Create a dummy user. Maintain the values in accordance with the accounting requirements. Default Values Copy this user.
Users can also configure a default printer for themselves. True False.
Parameter IDs allow users to set default values for fields whose values do not change often, such as company code and currency fields. When you execute a transaction, the default values automatically appear in their corresponding fields. By displaying pre-defined values instead of manually entering them, you can prevent input errors. False True.
You can use the editing options to configure the following areas on screen: Receipt Entry : Users can hide certain fields that may not be required, such as fields for foreign currency and cross-company code transactions. You can also use special editing options for single screen transactions. Document Display : Users can use the List Viewer to select different display options to display their documents. Open Items : Users can choose line layout displays and posting options to process open items. For example, they can enter a partial payment or the balance of the new open item.
The SAP ERP application provides basic default values for document entry. For example, during document entry, the application proposes the current date as the posting date. Assume that you have already entered a document and have used a specific company code. For the next document, the SAP ERP application proposes the same company code that you entered in the last document. True False.
The SAP ERP application works on the basis of the Document Principle: Documents are not necessary to be balanced before they can be posted to. True False.
When you enter different business transactions in accounting, the SAP ERP application offers predefined values for the following fields: Document Types Posting Period Posting keys Document Control.
If a vendor invoice has document type KR, the credit posting is carried out with posting key 21. True False.
In the SAP ERP application, you can control whether the fiscal year is proposed when you display or change documents. If the fiscal year is proposed in company codes with year-specific document number assignment, then the SAP ERP application proposes the document number of the last processed document and the relevant fiscal year. You can also propose the CPU date as the value date. False True.
At company code level, you can enter the maximum permitted difference between the following exchange rates: The exchange rate in the document header of a business transaction The exchange rate in the exchange rate table The exchange rate in the line items.
The SAP ERP application does not issue a warning message and it does not determines that the maximum percentage difference between the exchange rates has been exceeded or not. This does not help you to recognize incorrect entries. True False.
Users can not change documents that they have already posted. Based on different rules, users may not be able to change any of the fields. True False.
The following fields can be changed in a document: Document Header : Reference number and document header text The amount, posting key, account, or any other fields that affect the reconciliation of a posting Line Items : Assignment field, Text field, and Payment Terms.
As users make changes to documents, the SAP ERP application logs the following information: The field that was changed The new and old values The User who made the changes The time and date of the change Company Code, in which changes was made.
You can use the following criteria to differentiate between document change rules: Account type : The account type allows users to define rules for customer, vendor, and general ledger accounts. Transaction Class : The transaction class is only used for the special general ledger transactions, such as bills of exchange and down payments. Global Perameters Company Code : If the company code is left blank, the change rule applies to every company code in the client.
Following are the prerequisites for change rules The posting period is still open The line item is not yet cleared. The line item is either a debit in a customer account or a credit in a vendor account. The document is not a credit memo for an invoice. The document is not a credit memo from a down payment.
You can use report RFBABL00 to display the document changes for all documents.
This report provides the following selection options for documents that have changed: Company Code Document Numbers Fiscal Year Change Date User name of the person making the change Document Date.
Users sometimes make errors when entering documents. As a result, the created documents contain incorrect information and need to be modified. Before creating a new correct entry, you do not need to reverse the incorrect document. True False.
The SAP ERP application provides a function that helps you reverse general ledger documents, customer documents, and vendor documents individually or as a group. False True.
You can reverse a document by using either of the following methods: Normal Reversal Posting : Normal reversal posting executes an inverse posting by increasing the transaction figures. Negative Posting : Negative posting, on the other hand, performs an inverse posting by resetting the transaction figures. Edit the entire transaction by rectifying any field, which you want to correct.
You can use negative posting to avoid an unnecessary increase in the transaction figures. This function was developed to meet customer requirements and is optional True False.
When you reverse a document, you have to enter a reversal reason to explain the reversal. The reversal reason settings can be configured to allow you to enter a reversal date different to the original posting date. True False.
To enable negative postings, the following prerequisites must be fulfilled: The company code must permit negative postings. User is always permitted to perform Negative Postings The reversal reason must be configured to allow negative postings.
You can also use negative postings to perform transfer postings of incorrect line items. The item is removed from the wrong account by using negative posting, in which the transaction figures are reset. The item is then posted to the correct account by using a normal posting. This can only be done with a document type that explicitly allows negative postings. True False.
Normal reversal posting causes the SAP ERP application to post the incorrect debit as a credit and the incorrect credit as a debit. This form of posting does not cause an increase in the transaction figures. True False.
Negative posting also posts the incorrect debit as a credit and the incorrect credit as a debit. With negative posting, the posted amount is not added to the transaction figures, but is subtracted from the transaction figures on the other side of the account. This sets the transaction figures back to what they were before the incorrect posting. True False.
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