Which procurement process(es) normally end with the goods receipt and not with the invoice date? Procurement from another plant in the company using a stock transfer order. Stock transfer of materials by means of subcontracting. Normal purchase of materials from a vendor without provision of components. Procurement of material by means of consignment.
A plant can be assigned to several company codes. True False.
A purchasing organization can act for several plants. True False.
A purchasing group must always be assigned to a purchasing organization. True False.
A purchasing organization must always be assigned to a company code. True False.
You can create a purchase order with reference to a purchase requisition. True False.
Which organization levels do you have to indicate when entering a purchase order? Client Company code Plant Storage location Purchasing organization Purchasing group.
What are the effects of the entry of a goods receipt against a purchase order in the SAP system? The purchase order is deleted. An accounting document can be generated. A material document is generated for each item. The PO history is updated for each item of the purchase order. A material document is generated. A credit memo is automatically generated for the vendor for the amount of the delivery value.
Which of the following can you enter using the transaction MIRO? Subsequent delivery Subsequent debit Invoice Subsequent adjustment Credit memo.
Which organizational levels play a role in the maintenance of vendor master data? Client Company code Plant Storage location Purchasing organization Purchasing group.
When you create a master record for a vendor, you must enter all relevant data for purchasing and accounting in one single step. True False.
When creating a material master record, you have to specify a material type. Among other things, the material type controls: The type of number assignment The permissible length of the material short text Whether a material may be ordered Which views (user-department-specific data) can be maintained Whether a material may not be procured from certain vendors.
If you wish to add a view to a material, you must make a change to the material master record. True False.
When creating a vendor master record with reference, you can decide whether or not the address data is to be copied from the reference. True False.
If you use another material master record with reference when creating a material, the data is always copied from the reference. True False.
In which of the following documents and master records can you enter conditions? RFQ (RFQ type AN) Quotation Material master record Purchasing info record Purchase order.
Which purchasing document(s) allow(s) only time-independent conditions? RFQ / quotation Contract Purchase order Scheduling agreement.
Which purchasing document(s) allow(s) only time-dependent conditions? RFQ / quotation Contract Purchase order Scheduling agreement.
The vendor quotation resulting from an RFQ is displayed as an independent document in the SAP system. True False.
Which functions can you execute from or with the price comparison list? Compare prices from quotations at item level. Generate more RFQs for an RFQ activity. Maintain (enter and change) prices in quotations. Issue rejection letters. Save market prices.
All documents that you can select in the document overview of the ordering transaction can also be displayed from the document overview. You can execute changes in this way only for purchase orders and purchase requisitions. True False.
Which of the following organizational levels are relevant for purchasing info records? Client Company code Plant Storage location Purchasing organization.
Conditions can be defined in info records only if the info record was created manually. True False.
If conditions are maintained in a purchasing info record, these conditions are always transferred to the purchase order. True False.
If no valid conditions are defined in an info record, the system never proposes a price in the purchase order. True False.
At which level can the valuation area be determined? Client Company code Purchasing organization Plant Storage location.
You must determine the plant as the valuation area if you want to use either of the components Production Planning or Product Cost Accounting. True False.
You can use the stock overview to learn about the stock situation of several materials. True False.
You can use the stock overview to learn about the stock situation of one material in different plants. True False.
In which master records and documents can the indicator or stock type quality inspection occur? Material master record Vendor master record Purchasing info record RFQ PO Material document.
You have mapped the following procurement process in the system: Purchase order for stock material - goods receipt for purchase order - invoice receipt for purchase order with delivery costs that are 100% unplanned.
Select all accounts to which postings could be made within the framework of invoice entry. Vendor account GR/IR clearing account for external procurement GR/IR freight clearing account Stock account Account for gain from price differences Account for expense from price differences Account for input tax.
Which of the following statements about the valuation class are correct? The valuation class is a grouping key that controls the procedure used to valuate a material. Your choice of valuation class determines whether conditions at plant level are allowed for a material. The valuation class is used to determine which stock account is updated during the goods movements of a material. The valuation area controls which valuation classes are allowed for a material. The valuation class enables you to manage the stocks of several materials in a stock account.
You post a goods receipt for a purchase order item with account assignment. Which accounts may be updated in accounting? Vendor account Consumption account Price difference account GR/IR clearing account.
You want to procure material for consumption. Which data must exist in the purchase requisition? Material short text Account assignment category Material number Account assignment data G/L Account Material group.
What factor is used to determine that an account assignment category needs to be specified in a purchase order for a material with a material master record? Material group Industry sector Material type Field selection.
In which documents can you use the account assignment category U (unknown)? RFQ Purchase requisition Purchase order Material document.
If you create a multiple account assignment in an item, you can choose between the following options for the distribution indicator. Quantity basis Proportional Percentage Sequential.
When creating a purchase order with reference to a purchase requisition, note the following: If there is no purchasing info record with a valid price for a vendor and a material, then the valuation price is always proposed from the purchase requisition as the order price. True False.
Which indicator must be set in the purchase order item so that the GR/IR clearing account is not posted to during invoice entry? Goods Receipt indicator: set /GR Non-Val. indicator: set Goods Receipt indicator: set /GR Non-Val. indicator: not set Goods Receipt indicator: not set /GR Non-Val. indicator: not set Goods Receipt indicator: not set /GR Non-Val. indicator: set.
You cannot enter a goods receipt or any services against a PO item with the item category Limit (B). True False.
Which of the following do you enter when you create a blanket purchase order? Vendor Plant Delivery date Short text Order price for material Account assignment category Item category B Limited Validity indicator Material group Quantity and unit of measure.
Which of the following statements applies for the internal requisition of material without a material master record? You do not enter a material description. You do not enter a material number. You must enter the unit of measure. You must enter an order price. You must always enter an account assignment category. You may enter only the account assignment category Unknown.
Which of the following master data is relevant to the procurement of external services? Vendor master record Material master record Service master record Purchasing info record Bill of materials Service conditions.
When you enter vendor-specific conditions, you create a separate service info record for each service and vendor (comparable to the purchasing info record for material). True False.
Which of the following statements are correct? When procuring services, you can work with or without a service master record. The account assignment category unknown (U) is allowed only in purchase orders with item category D (service). You must specify a limit in a service item. The service specification of a service item can be structured in a maximum of four hierarchy levels. You cannot specify just one limit in a service item. A service specification with at least one service must exist.
When entering the service, you can also always enter unplanned services. True False.
When the service entry sheets are saved, the postings are made in Financial Accounting. However, these postings are blocked and are not released until the service entry sheet is accepted. True False.
The scope-of-list parameter determines which purchasing documents are analyzed by the report. True False.
The invoice overview enables you to display a list of invoices. When selecting documents, you can restrict the volume of data with the data entry type. Which of the following data entry types are possible? Evaluated receipt settlement Online entry Blocked Parked Partially entered Delivery costs only EDI.
In a standard analysis, you can perform an ABC analysis. True False.
Which MRP elements can be created for a material procured externally by a requirements planning run? Production order Planned order Sales order Purchase requisition Purchase order Outline agreement.
The consumption-based planning procedures are normally only based on the previous consumption of the material. True False.
In forecast-based planning, you can consider external requirements. True False.
The safety stock should clear errors made by the MRP controllers. True False.
During net requirements calculation of a material planned with reorder point planning, the warehouse stock available for MRP results from the plant stock and the on-order stock. Which of the documents below belong to on-order stock? Purchase requisitions Purchase orders Sales orders Firm planned orders Fixed purchase requisitions Planned orders.
The low-level code is the lowest level in which a material appears in all BOMs. True False.
The plant parameters have higher priority than the MRP groups. True False.
In which screen areas can you break down a MRP list? Header Footer Items with information about the MRP elements Material tree Favorites Help area.
Changes made after the planning date are not considered in the MRP list. True False.
Which of the following procedures belong to the static lot-sizing procedure? Replenish to maximum stock level Monthly lot size Daily lot size Lot-for-lot order quantity Fixed lot size Least unit cost procedure.
Which of the objects listed below are a source of supply in SAP ERP? Plant Purchasing info record Blanket Purchase Order Source list Outline agreement item.
Which indicator must be set in the source list for a source of supply in order for this source to be taken into account in requirements planning? Deleted Fixed Blocked MRP-relevant Source list requirement.
Invoices that were created by evaluated receipt settlement are generally blocked for payment and are released automatically when the message is issued. True False.
For the evaluated receipt settlement, the following prerequisites must be fulfilled: The purchase order must be created automatically. The ERS delivery indicator must be set in the vendor master record. The ERS indicator must be set in the purchase order. A tax code must be specified in the order item. Freight conditions cannot be included in the PO price. The GR-based IV indicator must be set in the purchase order item.
Which statements apply for condition maintenance in purchasing information records? There is only ever one valid condition record for one date. If a new validity period exceeds an existing validity period completely, the latter is deleted when saving. If a condition record is created with a plant reference, no further condition records can subsequently be created without a plant reference. If a planned delivery time is entered in the purchasing information record, this is transferred to the material master record on saving as long as a different entry exists there.
What types of purchasing information records (= infotypes) are there? Standard Third-party Subcontracting Plant.
How do scheduling agreements differ from contracts? You can create contracts with reference to a scheduling agreement but you cannot create scheduling agreements with reference to a contract. Account assignment category U (unknown) is allowed in the contract but not in the scheduling agreement. Contracts can contain a plant but scheduling agreements have to. You can use item category W (material group) in both the contract and the scheduling agreement but you can only use item category M (material unknown) in the contract.
Which messages are possible for scheduling agreements with release documentation? Scheduling agreement (message type NEU) Forecast delivery schedule JIT delivery schedule Scheduling agreement delivery schedule line.
You create a requisition using source determination. When is a source found uniquely? When there is a valid quota arrangement. When there is no quota arrangement but a single valid info record exists as a source list entry without any other indicators. When there is no quota arrangement but several valid info records exist as source list entries without any other indicators. When there is no quota arrangement but multiple valid source list entries, of which both an outline agreement item and an info record are selected as fixed sources. Only when info records exist of which one is selected in the purchasing organization data as the regular vendor.
How do you block sources? Using a cross-plant vendor status in the vendor master record general data. Client-wide in the source list for a material. Plant-dependent in the source list for a material. Using a blocking indicator in the vendor master record purchasing data.
You want to create a purchase order but do not know the vendor. Which statement is applicable? You have to first create a requisition. You create a purchase order without a vendor, hold this and then assign a source to the purchase order using a collective transaction. Using the "Create PO, vendor unknown" function. You always have to use a one-time vendor.
Which documents can you not generate with the Automatic Generation of Purchase Orders. transaction (ME59N)? Contract release orders SA delivery schedule lines Purchase orders RFQs.
No source was found in the assignment transaction .Assign Purchase Requisitions. during automatic source assignment. What can you do? Assign a source manually. Flag the purchase requisition for RFQ. Convert the purchase requisition directly to an RFQ to a one-time vendor. Block the purchase requisition automatically.
You would like to convert assigned purchase requisitions into follow-on documents. Which of the following statements apply? You can convert several requisition items from the same vendor to a purchase order. In this case, one requisition item is generated for each PO item. You can convert several requisition items from the same vendor to a purchase order. In doing so, requisition items with the same material are automatically combined for one PO item. If the assigned source was blocked after the assignment was made in the source list, it is not possible to convert the relevant requisition item. You can convert SA delivery schedule lines and contract release orders together.
What determines whether a requisition item is transferred directly to the document during conversion or displayed initially in the document overview? Personal settings in the PO transaction. Personal settings in the assignment transaction. User parameter EFB User parameter EVO.
Where in Purchasing Customizing can you maintain release strategies for Purchasing? At any document types. For requisitions and purchasing documents separately by document type. For requisitions and purchase orders regardless of the document type and for all other purchasing documents only with the appropriate document type. For requisitions with the document type purchase requisition and for purchase documents with any type of purchasing document, as these are all stored in the same table.
What is the maximum number of release codes you can use in a release strategy? 2 5 8 10.
No release procedure with classification is available for requisitions in your system. For which document data can you set up a release procedure without classification? Item category Account assignment category Plant Purchasing group.
What can you not do with a blocked purchase order? Output it Change it Call the preview Add another item to the purchase order.
The total value in the material master should be updated with a goods receipt posting. What should not be contained in a purchase order item? Account assignment category Material with standard price S (standard price) Material with price control V (moving average price) Item category K (consignment).
Which functions are not available in the Invoice Verification transaction MIRO? Table control Hold Message log Personal settings.
You are using the purchase-order-based Invoice Verification. Your purchase order has two items for the same material. There are four goods receipts posted for the first item and three goods receipts posted for the second item. What will the item list look like if you want to post the invoice for this purchase order but do not yet have an existing invoice? A line appears showing the total of all seven items. A line appears showing the total of all goods receipts in the first item and another line appears for the total of goods receipts for the second item. A line appears for each goods receipt posting. The items posted on the same day are grouped together. A line appears for each goods receipt.
You hold a document. What are the consequences of this? An accounting document is created. The system updates the purchase order history. A MM invoice document is created. The existence of the vendor is checked.
The following terms of payment are flagged in an invoice: 14 days 3% cash discount or 30 days net price. There is no default data from the purchase order. How do you enter the terms of payment? You go to the vendor master record and enter the terms of payment there. Once you have saved the data, it will be automatically copied to the current invoice. You enter a key manually for the terms of payment. You enter 14 days and 3% in the first line on the payment tab page, leave the second one blank and enter 30 days net price in the third line. You leave Invoice Verification, complete the terms of payment in the purchase order and create a new invoice. Now the system proposes the terms of payment from the purchase order automatically.
You have specified that the goods receipts can be posted as net. What should you pay attention to when posting the invoice? Nothing. In this case, the invoice is also posted as net automatically. The invoice should also be posted as net, otherwise an adjustment posting to the amount of the cash discount is carried out. If you post the invoice receipt as gross, the cash discount amount is posted to a stock account when there is price control V (moving price average) and sufficient material stock.
Which exchange rate is used to convert those invoices in a foreign currency? The exchange rate from the purchase order is used, if it is fixed there. The exchange rate of the particular day when the purchase order was created. The fixing indicator is irrelevant. The exchange rate from the day the invoice was entered, if it is not fixed in the purchase order. If the exchange rate is not fixed in the purchase order, the conversion is carried out using the average exchange rate from the date on the purchase order and from the current day.
You post an invoice with reference to a blanket purchase order. Which of the following statements apply? The GR/IR clearing account is credited. A posting is made to the consumption account. The system proposes the amount resulting from the difference between the overall limit and the actual value. If the blanket item contains account assignment data, it will be suggested.
For which variances can you store tolerance limits? Amounts for items without reference to a purchase order Time has been exceeded in the blanket purchase order Variance from the moving average price Variance from the standard price.
An invoice should be blocked depending on the quality inspection of any materials it contains. Which statements apply in this case? The invoice is blocked automatically when the goods receipt is posted as stock in the quality inspection, but not yet transferred to the unrestricted-use stock at the time of invoice verification. Quality Management procurement must be active for the relevant material. An invoice block occurs, if an inspection lot was not released at the time of invoice verification. For a purchase-order-based invoice verification, the system blocks an invoice, if there is a lot inspection from a previous delivery that was not released in the relevant purchase order item.
What should you pay particular attention to when dealing with invoice reductions? The indicator for invoice reduction must be selected in the item line. You must use the document type "invoice reduction". A collective invoice document is created. The reductions are deducted from the original amount in this invoice document. Two accounting documents are created: An invoice document and a credit memo document to the amount of the invoice reduction.
Which statement about vendor-specific tolerance is applicable? Vendor-specific tolerances are maintained in the purchasing data in the vendor master record. In the total-based invoice reduction, it is not necessary to search for the error in the item list. Any small differences specified for a tolerance key which are entered in the vendor master record, are posted to a separate G/L account. If the difference is larger than the defined tolerance for total-based invoice reduction, the invoice cannot be posted.
What do you have to do to release an invoice automatically? Today is the delivery date of a purchase order and the delivery was posted five days ago. There was a manual payment block which has since been canceled. The block occurred due to a quantity variance. The difference quantity has since been delivered. The block occurred due to a quantity variance. In the meantime, a credit memo for the difference quantity has been posted.
When should you choose the Subsequent debit transaction in transaction MIRO? The system then posts an invoice for 97 pieces. Subsequently, three pieces are invoiced again, as the goods receipt check has discovered that the quantity shown in the delivery note has been exceeded by three pieces. The gold price was too low in an invoice for gold-plated parts. A second invoice is created to invoice the difference. One part has been inspected and found to be "faulty" but can still be partially used. The vendor sends us a credit memo for 10% of the original invoice amount. In the payment, the cash discount has been deducted, even though the cash discount period has expired. The vendor demands the cash discount back.
Which statements regarding delivery costs are correct? Planned delivery costs can only be posted after at least one invoice for goods/services items is posted. If the planned delivery costs are freight costs and there is a freight forwarder partner included in the document, the system automatically suggests it as an invoicing party. If the planned delivery costs are freight costs and there is a vendor for freight in the condition details included in the document, the system automatically suggests it as an invoicing party. Unplanned delivery costs are always apportioned on the basis of values in the current invoice document.
What should you pay attention to when you want to enter an invoice without reference to a purchase order in Logistics Invoice Verification? The tab page "G/L account" and "Material" should not be hidden by Customizing. The vendor cannot be a one-time-vendor. The currency must always be entered manually. The conditions of payment are not determined from the purchasing data, but instead from the accounting data in the vendor master record.
Which statements regarding credit memos are applicable? Credit memos must contain the same terms of payment as the original invoice. You can only enter credit memos for complete items. The differences in credit memos for partial quantities first have to be corrected using a reversal posting. You can also enter credit memos for blocked invoices. If you cancel an invoice, the system automatically generates a credit memo.
Which statement about Invoice Verification in the background is applicable? The Customizing settings for Invoice Verification in the background can be made separately but to the same extent as the Customizing settings for online Invoice Verification. In Invoice Verification in the background, only the difference for the complete document is determined. An item-related verification is not made. Incorrect items from the settlement program must always be manually verified to the end. Invoices processed in the background can be posted but blocked for payment if the invoice was posted before the delivery date of the order.
Which of the following points must be fulfilled in order to apply ERS to a purchase order item? The "Evaluated Receipt Settlement" indicator must be set in the document item. A tax code must be maintained for the document item. The "No ERS" indicator must not be set in the info record. The conditions of payment of the vendor who the settlement should be made for, must be maintained in the vendor's master record.
How can differences arise in the GR/IR clearing account? A vendor waives being charged for a purchase order item, because he executed the delivery as a free of charge sample delivery. A price variance is posted at invoice receipt. The goods receipt is posted as non-valuated. 100 pieces of a material were returned to the vendor, but only 98 were credited to his account because we damaged 2 pieces in transport.
Which information is used to check for duplicate invoices? Company code Purchasing organization Reference Invoice date Account assignment data for invoices to purchase order items with account assignment.
Which verifications can be entered in user-specific tolerance group values? Upper limit for each document Upper limit for each document item Cash discount for each document item Total-based acceptance of small differences.
For periodic invoicing plans, the total value of PO item is broken down and spread over the individual dates of the invoicing plan. True False.
During invoice verification for PO based invoice verification, a line appears for each goods receipt posting and the items posted on the same day are grouped together. True False.
Unplanned delivery costs are always apportioned on the basis of values in the current invoice document. True False.